GEM-BOOKS FAQ

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Bookkeeping and accounting

How does bank access work?

What is bank matching? Let's imagine that a natural products SME carries out several dozen transactions during the month of January. She purchases supplies from various suppliers using the company credit card. She also uses the services of a painter…
121 views Posted  6 months  ago by  Olivier Brunel
Bookkeeping and accounting

Purchases To Be Entered Manually in Accounting

When purchases are made for the company, when it comes to registering them in the accounting system, you need to do this manually as a new transaction. To do this, go to the menu on the left, click on Accounting…
83 views Posted  6 months  ago by  Olivier Brunel
Bookkeeping and accounting

Tax Report - Automatic Method of Generating Tax Reports (Recommended Method)

In the menu, click on Accounting > Government remittances > +New. Select the type of remittance: Taxes Choose the period interval (or the same for both if you use the single period) and the payment date, the bank account and…
62 views Posted  6 months  ago by  Olivier Brunel
Bookkeeping and accounting

Tax report: Quick method

To use the quick tax calculation method, simply go the menu Configurations > Configurations > Currencies/Taxes. Set the tax calculation method field to be reset to Quick method. Then, during your tax reports or your government remittances, the amounts that…
53 views Posted  6 months  ago by  Olivier Brunel
Bookkeeping and accounting

The Advantages of Combining Bank Accounts

What is bank matching? The majority of businesses, self-employed workers, accountants and entrepreneurs enter their expenses into accounting software. Since our mission is to simplify the lives of all our users, we offer Bank Matching, which automatically transfers your bank…
42 views Posted  2 months  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Examples of Common Transactions in GEM-BOOKS

Bank charges To view a transaction, click on Accounting > Transactions. To create a new transaction, click on Accounting > New transaction. Here's an example of a bank charges transaction: Here's an example of a complete bank charges transaction: Restaurant…
41 views Posted  2 months  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Transaction Modification History in GEM-BOOKS

You have access to the transaction history. You can find out whether a user has modified or even deleted a transaction on a specific date. To do this, click on Accounting > Transactions in the left menu. Select the transaction…
38 views Posted  2 months  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Retrieve your Favorite Transactions in GEM-BOOKS

Favorite transactions are used to find certain transactions quickly. When you have a transaction that you will repeat often, or when a transaction serves as a template, we invite you to make it a “Favorite” transaction. To do this, in…
37 views Posted  2 months  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

How to Import a Chart of Accounts From an Excel File

The import and creation of your chart of accounts must be done as soon as you start using the accounting solution. Your GEM-BOOKS account must not have any transactions when importing a chart of accounts. If you have made transactions…
32 views Posted  3 months  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Configuring the Application for Administration Fees

Administration fees are additional charges applied to your clients in the event of late payment. These fees are displayed on their account statements and are applied when the overdue invoice is paid. To configure your fee rules, click on Accounting…
31 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Duplicate a Transaction in GEM-BOOKS

From the Accounting > Transactions menu, select the general ledger transaction you wish to duplicate. In the window, click on the clipboard icon. To duplicate, choose Yes in the confirmation box with the following message: “Are you sure you want…
29 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Percentage of Administration Fees for Unpaid Invoices for 30 Days Old

You forgot an invoice among your office paperwork and now you receive an invoice from the company that provided you with services for an exorbitant amount! Looking more closely, you understand that this amount is due to an interest rate…
29 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Cheque Number Adjustment in GEM-BOOKS

Cheque number adjustment is an important procedure for ensuring the accuracy of your financial transactions and the proper tracking of your records. Whether it's to correct an error, harmonize cheque numbering or align your accounts, it's essential to know how…
26 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Restaurant Bill with Tips in GEM-BOOKS

Note: Gratuities are not taxable. You can claim half of the taxes in an entertainment expense. GEM-BOOKS already has this function in the accounting account. This means that if you enter an entertainment expense transaction, it will automatically split the…
25 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Why certain transactions are blocked, locked or cannot be modified in GEM-BOOKS?

Here are the circumstances that can make a transaction unmodifiable 1- You do not have the necessary rights to modify transactions: In this case, you must ask an administrator to give you the necessary rights. 2- The transaction is in…
22 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Transaction with Manual Taxes in GEM-BOOKS

You can set up tax rules to facilitate your operations and calculate taxes automatically when creating sales, purchases, transactions, etc. Sometimes, you'll receive invoices that don't correspond to your tax rules. There are two ways of dealing with this: Option…
20 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

Cancel All or Part of a Transaction in GEM-BOOKS

To check your transactions, click on Accounting > Transactions. Cancel a transaction Option 1: Delete line with trash can If you're on the transaction in question and there's a trash can at the end of the line, you can click…
16 views Posted  1 month  ago by  Bianca da Silveira De Amorim
Bookkeeping and accounting

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