GEM-CAR FAQ

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Inventory

Creating a Product or a Service

To create a new product or service, from the Main Menu on the left side of the application, click on Inventory > Products & Services > +New. INFO TabProduct CodeAssign a Code to your product. Refer to Using the Code…
38 viewsPosted 1 month agoby Nadine Toutant

Managing packages for Products & Services

To create a package for some Product & Services to be sold together, click on the left main menu: Inventory > Packages > +New. Then choose a code and a name for the new package. Click on Save. To add…
22 viewsPosted 1 month agoby Olivier Brunel

Configuring the inventory calculation method

Inventory can be calculated in four different ways. Click on the menu on the left, Configurations > Configurations > Global tab, click on the inventory calculation method and select one of the options. The methods are as follows: Cost in…
22 viewsPosted 1 month agoby Olivier Brunel

Generating/printing a check to pay Supplier invoice(s)

To pay supplier invoices, from the main menu on the left side of the application, click Suppliers > Invoices. Select an invoice or create a new invoice by clicking +New. See Entering Supplier Invoices for Payment for more details. To…
21 viewsPosted 1 month agoby Nadine Toutant

Create an insurance type category

1. Go to Inventory > Categories. 2. Click New. 3. Add a code and name (description) for the newly created category. 4. Choose the type of insurance. 5. Click Save. Other article on the subject: Create the insurance company as…
21 viewsPosted 1 month agoby Olivier Brunel

Understanding the categories types defined under inventory

Because the system allows users to create 999 categories with custom descriptions, the system had to be able to recognize whether the item was a part, labor or any other code that required special action. What are the categories and…
20 viewsPosted 1 month agoby Bianca da Silveira De Amorim

How to add to inventory and adjust gas prices

For a fuel type to appear in the Point of sale, it must be included in the inventory. In the menu on the left, click on Inventory > Products & Services > New. In the Info tab, enter the following…
15 viewsPosted 1 month agoby Olivier Brunel

Modify the margin metric for your parts

To modify your margin metric. Click on Inventory > Price lists > +New. This window will show up. If you have a preexisting list, simply click on it. If you don't create one by clicking on the +New box. In…
15 viewsPosted 1 month agoby Olivier Brunel

How to configure your price lists

It is possible to create price lists for special customers or workshop employees, for example. First, you need to configure the price list with the right values. In the left menu, click Inventory > Price Lists > +New. Write the…
14 viewsPosted 1 month agoby Olivier Brunel

Inventory management - creating Categories

A category allows you to group products and services that have one or more things in common. Each product and service must have a category, they will appear in the tab of the same name in the selected category. Since…
13 viewsPosted 1 month agoby Olivier Brunel

Modifying the prices for jobs

To modify the price of jobs, click on the menu Inventory > Products and Services. Click on the small blue filter box on the right side of the screen. The filter box will show up on the screen. Under the…
13 viewsPosted 1 month agoby Olivier Brunel

Configuration of alternative products

In GEM-CAR it is possible to create a list of alternative products to replace a missing product, for example. Before making the replacement, you need to register the product as an alternative to another. For this end, click on Inventory…
13 viewsPosted 1 month agoby Olivier Brunel

Creating a group discount

To create a Group Discount, you need to create a Price List which you later add to your client's file. Go to the left main Menu > Inventory > Price Lists > +New. Enter a Name for the new group…
12 viewsPosted 1 month agoby Olivier Brunel

Minimum and maximum stock management to reduce your inventory

Objective: reduce the value of your inventory and keep in stock only what turns over 3-7 times a year. Remember, every item you keep in inventory is not in your bank account. If you keep $10,000 in inventory, that's the…
12 viewsPosted 1 month agoby Olivier Brunel

Causes/reasons for unbalancing inventory: quantity/value

Here are the factors/causes/reasons that cause the inventory to go out of balance: Cause 1: Manual inventory adjustments because parts are no longer found, Cause 2: We don't invoice for the same parts we receive, Cause 3: Purchases of non-stocked…
12 viewsPosted 1 month agoby Olivier Brunel

Modifying the price of a product permanently in inventory or as a special from the Point of Sale

To modify the Price of a Product or Service in the Inventory from the Point of Sale, first add the product to the sale. Select the product so that it appears in green and click on the magnifying glass to…
11 viewsPosted 1 month agoby Nadine Toutant

Subscription to a type of product

The GEM-CAR software allows you to create subscriptions and recurring operations. A subscription defines a contract for the repeated supply of a service or product for a period defined in the options for that product or service. An invoice for…
11 viewsPosted 1 month agoby Olivier Brunel

Create an inventory list report by category

From the Inventory tab, you can access various types of reports. Click on Inventory > Reports. The following report options are available: Inventory Inventory variations Unused products Reserved inventory Inventory by vehicle Inventory of vehicles and equipment Gift cards To…
10 viewsPosted 1 month agoby Olivier Brunel

Modifying the price of a product permanently in inventory or as a special

Before modifying a product's price in inventory, it's crucial to grasp the factors that influence it. These factors determine the final price displayed to customers and impact profit margins. Cost Price: This is the initial cost of acquiring the product,…
10 viewsPosted 1 month agoby Nadine Toutant

Why parts are added to inventory when purchased

First, we need to understand the distinction between the code list and inventory items: Code list: all product codes created in the system, including stocked products, non-stocked products, special action codes and jobs.vehicle codes. Inventory items: products that have an…
10 viewsPosted 1 month agoby Olivier Brunel

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