GEM-CAR FAQ
Suppliers
Add a Supplier
In your GEM-CAR menu click on the Suppliers > Internet catalog. Add a new supplier by clicking on the +New icon on the bottom left of the screen. Click on the supplier field and type in the first letter of…
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Posted
7 months
ago
by
Olivier Brunel
How to Generate an Invoice without Putting it in Receivable or Taking a Payment
In the GEM-CAR system it is possible to generate a sale and then pay it without generating an invoice or placing it as a receivable. Below, we'll explain the steps for setting up this method and how it can affect…
169 views
Posted
7 months
ago
by
Olivier Brunel
Documenting Supplier Invoice Photos for Processing (Payment and Accounting)
Two Options for Invoice Entry and Documentation: Manual Invoice Entry with or without Photos: enter and document supplier invoice information manually, with the option to attach supporting photos. See Entering Supplier Invoices with or without Photos for more details. Invoice…
141 views
Posted
7 months
ago
by
Nadine Toutant
Configuring Internet Catalog - Advanced Options
To configure your Internet Catalog, click on Suppliers > Internet Catalog. Click on a existing supplier or create a new one by pressing +New. Select Options. The new window will show the following options: Automatic login: GEM-CAR will automatically log…
138 views
Posted
7 months
ago
by
Olivier Brunel
Adding Invoice Photos
Accessing the Invoice Photos Module - Option 1 On the Dashboard (home page), find the Invoice Images module (see photo below). This box contains the photos you have taken that have not yet been processed by the accounting department. To…
136 views
Posted
7 months
ago
by
Nadine Toutant
Entering Supplier Invoices with or without Photos
Two Options for Invoice Entry and Documentation: Invoice Creation from Uploaded Photos: Create invoices directly from previously uploaded supplier invoice photos. See Documenting Supplier Invoice Photos for Processing (Payment and Accounting) for more details. Manual Invoice Entry with or without…
135 views
Posted
7 months
ago
by
Nadine Toutant
Configure the Default Supplier
Configuring a default provider is essential for optimizing the efficiency and consistency of your online services. This article will guide you through the steps required to correctly configure your default provider. To configure the default supplier, click on Suppliers >…
129 views
Posted
7 months
ago
by
Olivier Brunel
Processing and Sending Invoice Photos to Accounting
Once you've finished entering the data for the invoice photos you want to send to accounting (see Documenting Supplier Invoice Photos for Processing for more details), click the blue Process button at the bottom left of the screen (see photo…
86 views
Posted
7 months
ago
by
Nadine Toutant
Paying a Supplier by a New Transaction
While it's generally easier to pay a supplier from the main menu by clicking Suppliers > Apply Payments you can also make payments through a new transaction. From the main menu on the left side of the application, click on…
79 views
Posted
7 months
ago
by
Nadine Toutant
Configuring Direct Deposit Recipients: Suppliers
1) Configure your GEM-CAR Your GEM-CAR must be configured to perform direct deposits to suppliers. See Configuring Direct Deposit for more details. 2) Configure the Direct Deposit Account for Each Supplier From the main menu located on the left side…
72 views
Posted
7 months
ago
by
Nadine Toutant
Duplicate a Purchase Made From a Supplier
Duplicating a purchase from a supplier is a practical function that enables you to quickly recreate an existing order. With this option, you can reproduce the details of a previous purchase without re-entering each item, optimizing the ordering process and…
35 views
Posted
2 months
ago
by
Bianca da Silveira De Amorim
ShowMeTheFilters Online Parts Configuration
To configure ShowMeTheFilters in your GEM-CAR, click on Suppliers > Internet Catalog > +New. In the Info tab, enter the following information: Supplier Showmethefilters supplier Category for parts Click on Save. In the Options tab, check the “Used by default…
34 views
Posted
1 month
ago
by
Bianca da Silveira De Amorim
Payment of Suppliers Via “Apply Payments"
Once you've made a purchase from a supplier, you'll be able to pay the invoice with a disbursement. In the menu on the left, click on Suppliers > Apply payments. The next window appears, entitled Apply payments. Enter the supplier's…
29 views
Posted
1 month
ago
by
Bianca da Silveira De Amorim
How to Use Invoice Photo with the Help of AI
When you select a photo of an invoice, the AI in your GEM-CAR, the blue wand, will automatically extract and complete the transaction fields for you. This feature saves time and simplifies the process of recording transactions. To insert an…
15 views
Posted
1 month
ago
by
Bianca da Silveira De Amorim