GEM-CAR FAQ

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Suppliers

Documenting supplier invoice photos for processing (payment and Accounting)

Two Options for Invoice Entry and Documentation: Manual Invoice Entry with or without Photos: enter and document supplier invoice information manually, with the option to attach supporting photos. See Entering Supplier Invoices with or without Photos for more details. Invoice…
23 viewsPosted 1 month agoby Nadine Toutant

How to generate an invoice without putting it in receivable or taking a payment

In the GEM-CAR system it is possible to generate a sale and then pay it without generating an invoice or placing it as a receivable. Below, we'll explain the steps for setting up this method and how it can affect…
19 viewsPosted 1 month agoby Olivier Brunel

Entering supplier invoices with or without photos

Two Options for Invoice Entry and Documentation: Invoice Creation from Uploaded Photos: Create invoices directly from previously uploaded supplier invoice photos. See Documenting Supplier Invoice Photos for Processing (Payment and Accounting) for more details. Manual Invoice Entry with or without…
18 viewsPosted 1 month agoby Nadine Toutant

Adding invoice photos

Accessing the Invoice Photos Module - Option 1 On the Dashboard (home page), find the Invoice Images module (see photo below). This box contains the photos you have taken that have not yet been processed by the accounting department. To…
18 viewsPosted 1 month agoby Nadine Toutant

Configurating Internet Catalog - advanced options

To configure your Internet Catalog, click on Suppliers > Internet Catalog. Click on a existing supplier or create a new one. Select Options. The following window will show the following options: Automatic login: GEM-CAR will automatically log you in with…
14 viewsPosted 1 month agoby Olivier Brunel

Configure the default supplier

To configure the default supplier, click on Suppliers > Internet catalog. Click on your supplier you want to have as default. Select the Option tab. Check checkbox "Used by Default" and then click on Save. Once configured by default, the…
14 viewsPosted 1 month agoby Olivier Brunel

Add a supplier

In your GEM-CAR menu click on the Suppliers > Internet catalog. Add a new supplier by clicking on the +New icon on the bottom left of the screen. Click on the supplier field and type in the first letter of…
13 viewsPosted 1 month agoby Olivier Brunel

Processing and sending invoice photos to Accounting

Once you've finished entering the data for the invoice photos you want to send to accounting (see Documenting Supplier Invoice Photos for Processing for more details), click the blue Process button at the bottom left of the screen (see photo…
12 viewsPosted 1 month agoby Nadine Toutant

Configuring direct deposit recipients: suppliers

1) Configure your GEM-CAR Your GEM-CAR must be configured to perform direct deposits to suppliers. See Configuring Direct Deposit for more details. 2) Configure the Direct Deposit Account for Each Supplier From the main menu located on the left side…
11 viewsPosted 3 weeks agoby Nadine Toutant

Paying a supplier by a new transaction

While it's generally easier to pay a supplier from the main menu by clicking Suppliers > Apply Payments you can also make payments through a new transaction. From the main menu on the left side of the application, click on…
10 viewsPosted 1 month agoby Nadine Toutant

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